Receptionist

Full job description

G+D makes the lives of billions of people around the world more secure. We create trust in the digital age with integrated security technologies in three business areas: Digital Security, Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for SecurityTech! We are an international technology group and traditional family business with over 14,000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our co-operation within G+D.

The whole world trusts us when it comes to physical or digital currencies. We increase the security and efficiency of the cash cycle in collaboration with central banks and the entire currency industry. As the market leader in advanced currency management, would you like to join us in shaping the future of payments?
Scope and Purpose:
To welcome visitors and clients, receive and route telephone calls and provide administration support in the office.
To deal with queries from the public and customers.
Key Result Areas & Responsibilities:
Welcome visitors to the office, assist them in making appointments, assure their comfort and direct them to the proper staff or service
Deal with enquiries from the public, staff and pass messages on to other members of staff
Answer telephones; screen and forward calls and /or record and forward messages accurately
Receive, sort, distribute and dispatch mails and couriers within the office; file correspondence and other materials as required
Verifying courier invoices & forwarding to Finance Department
Maintain hard copy and electronic filing system of visitors
Order supplies related to office stationeries, pantry and coffee machine and maintain stocks and records
Business travel administration – maintain and update the records of business trips of staff, distribute BTA forms to concerned staff and provide an overview of employees’ presence status by means of ‘Staff Notifications’
Checking FCO Advice for all Business Travels and take necessary steps
Arrange meetings, book and prepare Conference rooms and arrange hospitality
Make arrangements for monthly birthday parties
General administrative and clerical support
Distribution of Invoices –ed from the LES site (intranet)
Distribution of Etisalat Bills
HR Support
Assist the HR Team with the following tasks:Prepare the new-joiner starter kit such as stationeries, laptop, ID, access card, network access, and that workstation is in place
Keeping up to date employee record electronically to ensure accurate information
Maintain Employee Tracker for new-hires, leavers, leave management, digital and physical files
Updating Personnel files
Recruitment (arranging interviews, conference rooms etc.)
Checking FCO advice for all business travels and taking necessary actions
Annual Air Ticket Encashment Payment
Job Requirements:
Bachelor’s degree from a reputed university.
One-three years relevant experience.
Familiarity with current Windows operating systems (as applicable) and proficiency in required software, including currently supported versions of Windows applications such as Word, Excel, etc.
Good verbal and written communication skills
Knowledge of administrative and clerical procedures
Customer service orientation

Job Details
Job Title
Receptionist

Business Sector
Giesecke+Devrient Currency Technology FZE
B1
Dubai Digital Park
Dubai Silicon Oasis

Requisition ID
24576
Location
Dubai, AE

Career level
Experienced and Graduates

Job Type
Fulltime, Temporary

Contact
HR Team Dubai
careers-dxb@gi-de.com

 

We are an equal opportunity employer! We promote diversity in all its forms and create an inclusive work environment, free from prejudice, discrimination and harassment, in which all employees feel a sense of belonging. We warmly welcome all applications regardless of gender, age, race or ethnic origin, social and cultural background, religion, disability and sexual orientation.